2004 - 2008

De La Salle University (Dasmariñas)

Bachelor of Science in Information Technology

2018 - present

Chiyoda Corporation Japan (thru Chiyoda U-Tech co,.Ltd) 

2017 - 2018

Norman, Disney and Young Manila (Microsourcing Philippines) 

2013 - 2015

Odfjell Drilling Philippines

2010 - 2013

Fluor Philippines

2008 - 2010

Shell Philippines Exploration (Microbase Incorporated)

Lead Document Controller

Chiyoda Corporation Japan (thru Chiyoda U-Tech co,.Ltd)
 

(1a)Projects Involved:

• Golden Pass LNG <2020 - present>

(1b)Primary Responsibilities:

• Ensured that all documentation such as Contractors' technical documents, Vendor/Supplier documents, Subcontractors documents etc. are processed thru Aconex.
• Received and performed Quality Checks and process Contractors' Technical Deliverable Documents thru Aconex and created Sub Workflow in order to submit to all concerned Engineers for Review.
• Monitor and control the operation of the File Transfer Program (FTP) for all Incoming and Outgoing project information, including restricted and controlled documentation.
• Oversee the operation of the document control system and ensure that project documentation and issues are managed in accordance with ExxonMobil standards and procedures.
• Coordinate overall document control resources to support the delivery of the outputs required for the document Control Procedure.
• Pre-populating, preparing , and maintaining Document Distribution Matrix.

 

(2a)Projects Involved:

Gulf Coast Growth Venture ExxonMobil (Chiyoda Corporation Japan)  <2018 - 2020>

(2b)Primary Responsibilities:

• Planning Overall Document Management System, interfacing, and detailed execution procedures, including discussion with the system team (Chiyoda and JV Partners).
• Supporting Document Control System (or working environment under existing IT tools) Set-up.
• Tracking Document/Drawing issue status of disciplines/teams to expedite.
• Plan/Set/Manage Revision Control of documents/drawings which need an official issue to outside of the project organization, such as authority, 3rd party, or government.
• Responsible for maintaining a good document browsing environment across client Yokohama offices.
• As a focal point of project engineers and as a leader of 2-3 document clerks, the incumbent distributes deliverables in a timely manner.
• Plan/Develop an Overall Document Management Execution Plan.
• Plan/Develop working-level procedures/workflows associated with the Execution Plan
• Provide a user-friendly document handling environment under the existing conditions.
• Manage Deliverables Issues to JV and other external submissions.
• Manage storage/informing to relevant staff in client design data coming.
• Keep maintaining a working environment and upgrade if necessary.
• Expedite Project Engineers to issue deliverables and coordinate with them to resolve if there is any constraint to meet the due date.
• Understand progress measurement of engineering deliverables and support project control team to report/invoicing purposes.
• Weekly reporting documents issue (or design data input status).
• Fully understand the existing document management supporting tools (CDMS, ecosmos, etc.) to incorporate knowledge to daily coordination work
• Review the requirement of submitting deliverables to any other external contacts (e.g. authorities, government, 3rd party subcontractors, etc.) and develop issue (or receiving) interface/procedure/IT environment to comply with the requirements.
• Interfacing between project engineers and project control team with regard to deliverables
• Supporting project engineering team to storage, and organize documents/drawings necessary to maintain engineering output quality.
• Good communication with CDMS team.
• Support any other project team upon request from Project Control Manager.
• Understand and comply with CGH HSE Standards and Procedures.

Document Controller

Norman, Disney and Young Manila (Microsourcing Philippines)  <2017 - 2018>

Projects Involved:

• ------

Primary Responsibilities:

• Responsible for the incoming and outgoing documents of all types, policing the electronic storage locations and recovering archival data.
• Provides assistance to the Business Process and Management Systems activities.
• Responsible for providing word-processing, administrative assistance and resource schedule management to the CAD team.
• Fulfill the role of Document Controller for the Brisbane Office through the provision of professional and confidential secretarial and administrative services.
• Some external liaison with Project Management portals in particular Aconex, Lend Lease Project Web or equivalents to obtain technical support.
• Filing the electronic documents in appropriate places.
• Sweeping the V:\, W:\, P:\ drives to capture incompletely processed documents and drawings.
• Marinating the QA records and developing modifications to the procedures as needed or as requested.
• Migrating the drawing database records into NDY CUBE and linking items on the P:\ drive.
• Updating and repairing the script utilities for automated file movements.
• Performing Quality Control checks on outgoing drawings and documents such as title/date/ drawing number verification across all outgoing documents and transmittals.
• Uploading to Aconex/Project Web/Email etc.
• Creating transmittals (in or out of NDY CUBE) and coordinating with team assistants and personal assistants for support in selected items above during peak workload times.
• Training in Brisbane, Queensland, Australia ( July 31 – August 11, 2017)

Document Controller

Odfjell Drilling Philippines <2013 - 2015>

Projects Involved:

• ------

Primary Responsibilities:

• Handle technical documentation for internal and external customers.
• Take full responsibility and ownership of all activities regarding document control within assigned projects.
• Control and review of incoming/outgoing documentation.
• Compose and deliver final documentation for projects in accordance with the customer’s requirements. Update paper copies and electronic registers.
• Contribute to efficiency improvement and technical information processing.
• Prepare instructions, specifications/requirements and schedule for supplier documentation and monitor these.
• Participate in the establishment and maintenance of internal procedures, routines, and checkup lists for technical information.
• Receive, register, and distribute technical documentation in accordance with the distribution matrixes, archiving, retrieving etc.
• Participate in larger projects with the responsibility of the preparation of specific procedures/ documents for the project within the professional area, as well as follow-up on internal and external technical information.
• Training in Norway (January – April 2014 & October – December 2014)

Document and Data Management Specialist I

Fluor Philippines <2010 - 2013>

Projects Involved:

• ------

Primary Responsibilities:

• Project Lead for Multi Projects Group (Borealis Tako Plant, DOW)
• Manage all project technical data/documents such as Fluor-generated drawings and documents, vendor/supplier documents , and third party documents , including client supplied and external information such as codes and standards
• Establish Work Flow Procedure on project document control and management
• Document processing (Receipt/ Logging/ Issuing/ Tracking/ Maintaining)
• Squad Check Management of Engineering and Supplier documents
• Drawing and Document Status Report
• Expediting of supplier documents, Archiving and Document Distribution
• Control interfaces and document transmittal between different groups
• Disposition of project technical documentation as required at project completion
• Received a Spotlight Award for processing documents on time.

Records Management Assistant

Shell Philippines Exploration (Microbase Incorporated) <2008 - 2010>

Projects Involved:

• ------

Primary Responsibilities:

• Assist in the roll out of SHELL Group Records Management Project in SPEX.
• Responsible for ensuring that records are properly declared in the Shell System for all disciplines.
• Coordinate with SPEX teams to perform tasks during the implementation phase of the Group Records Management Project to comply with the project needs.
• Align all Livelink requirements with Document and Management initiatives
• Uploading Hardcopy Documents and Declaring Electronic Copy records in TRIM.
• Creating website layout using MS Word for Q&E Web system of Shell.
• Support Records Management Focal Point
• Set up meetings, organize team functions.
• Incoming/Outgoing Correspondence Monitoring
• Poster Creations
• Functional Asset Document uploaded to Livelink
• Physical Records migration to TRIM