Age : 37 Nationality : Philippines Domicile : Yokohama City, Japan
ABOUT ME
私について With 15 years of experience as a Document Controller, I bring expertise in managing documentation across multiple projects. In my current role at Golden Pass LNG, I ensure seamless document processing, quality checks, and FTP management. I excel in coordinating document control resources and pre-populating distribution matrices. Previously at Gulf Coast Growth Venture ExxonMobil, I orchestrated document management systems, led revision control efforts, and maintained a user-friendly document environment. My responsibilities spanned coordinating with project engineers, overseeing document issues, and interfacing with external parties. My experience also includes managing document archives, upgrading work environments, and resolving constraints to meet deadlines. I'm skilled in utilizing document management tools and ensuring compliance with standards and procedures.
自己PR To be involved in activities related to my field of study or any position deemed to have been suited to my qualifications, where I can utilize my knowledge and skills, and to be able to contribute to the company’s growth and excellence.
Chiyoda Corporation Japan (thru Chiyoda U-Tech co,.Ltd)
(1-1)Projects Involved:
Golden Pass LNG <2020 - present>
(1-1)Primary Responsibilities:
Ensured that all documentation such as Contractors' technical documents, Vendor/Supplier documents, Subcontractors documents etc. are processed thru Aconex.
Received and performed Quality Checks and process Contractors' Technical Deliverable Documents thru Aconex and created Sub Workflow in order to submit to all concerned Engineers for Review.
Monitor and control the operation of the File Transfer Program (FTP) for all Incoming and Outgoing project information, including restricted and controlled documentation.
Oversee the operation of the document control system and ensure that project documentation and issues are managed in accordance with ExxonMobil standards and procedures.
Coordinate overall document control resources to support the delivery of the outputs required for the document Control Procedure.
Pre-populating, preparing , and maintaining Document Distribution Matrix.
Planning Overall Document Management System, interfacing, and detailed execution procedures, including discussion with the system team (Chiyoda and JV Partners).
Supporting Document Control System (or working environment under existing IT tools) Set-up.
Tracking Document/Drawing issue status of disciplines/teams to expedite.
Plan/Set/Manage Revision Control of documents/drawings which need an official issue to outside of the project organization, such as authority, 3rd party, or government.
Responsible for maintaining a good document browsing environment across client Yokohama offices.
As a focal point of project engineers and as a leader of 2-3 document clerks, the incumbent distributes deliverables in a timely manner.
Plan/Develop an Overall Document Management Execution Plan.
Plan/Develop working-level procedures/workflows associated with the Execution Plan
Provide a user-friendly document handling environment under the existing conditions.
Manage Deliverables Issues to JV and other external submissions.
Manage storage/informing to relevant staff in client design data coming.
Keep maintaining a working environment and upgrade if necessary.
Expedite Project Engineers to issue deliverables and coordinate with them to resolve if there is any constraint to meet the due date.
Understand progress measurement of engineering deliverables and support project control team to report/invoicing purposes.
Weekly reporting documents issue (or design data input status).
Fully understand the existing document management supporting tools (CDMS, ecosmos, etc.) to incorporate knowledge to daily coordination work
Review the requirement of submitting deliverables to any other external contacts (e.g. authorities, government, 3rd party subcontractors, etc.) and develop issue (or receiving) interface/procedure/IT environment to comply with the requirements.
Interfacing between project engineers and project control team with regard to deliverables
Supporting project engineering team to storage, and organize documents/drawings necessary to maintain engineering output quality.
Good communication with CDMS team.
Support any other project team upon request from Project Control Manager.
Understand and comply with CGH HSE Standards and Procedures.
Norman, Disney and Young Manila (Microsourcing Philippines) <2017 - 2018>
Projects Involved:
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Primary Responsibilities:
Responsible for the incoming and outgoing documents of all types, policing the electronic storage locations and recovering archival data.
Provides assistance to the Business Process and Management Systems activities.
Responsible for providing word-processing, administrative assistance and resource schedule management to the CAD team.
Fulfill the role of Document Controller for the Brisbane Office through the provision of professional and confidential secretarial and administrative services.
Some external liaison with Project Management portals in particular Aconex, Lend Lease Project Web or equivalents to obtain technical support.
Filing the electronic documents in appropriate places.
Sweeping the V:\, W:\, P:\ drives to capture incompletely processed documents and drawings.
Marinating the QA records and developing modifications to the procedures as needed or as requested.
Migrating the drawing database records into NDY CUBE and linking items on the P:\ drive.
Updating and repairing the script utilities for automated file movements.
Performing Quality Control checks on outgoing drawings and documents such as title/date/ drawing number verification across all outgoing documents and transmittals.
Uploading to Aconex/Project Web/Email etc.
Creating transmittals (in or out of NDY CUBE) and coordinating with team assistants and personal assistants for support in selected items above during peak workload times.
Training in Brisbane, Queensland, Australia ( July 31 – August 11, 2017)
Handle technical documentation for internal and external customers.
Take full responsibility and ownership of all activities regarding document control within assigned projects.
Control and review of incoming/outgoing documentation.
Compose and deliver final documentation for projects in accordance with the customer’s requirements. Update paper copies and electronic registers.
Contribute to efficiency improvement and technical information processing.
Prepare instructions, specifications/requirements and schedule for supplier documentation and monitor these.
Participate in the establishment and maintenance of internal procedures, routines, and checkup lists for technical information.
Receive, register, and distribute technical documentation in accordance with the distribution matrixes, archiving, retrieving etc.
Participate in larger projects with the responsibility of the preparation of specific procedures/ documents for the project within the professional area, as well as follow-up on internal and external technical information.
Training in Norway (January – April 2014 & October – December 2014)
Project Lead for Multi Projects Group (Borealis Tako Plant, DOW)
Manage all project technical data/documents such as Fluor-generated drawings and documents, vendor/supplier documents , and third party documents , including client supplied and external information such as codes and standards
Establish Work Flow Procedure on project document control and management
